Petty Cash Management for NGOs
Track donor-restricted funds, project budgets, and transparent expense reporting with full audit trails.
The Challenge
NGOs face unique accountability pressures. Donors want to know exactly how their money was spent. Grants come with spending restrictions. Projects need separate budgets. And every expense must be auditable. Traditional petty cash systems with envelopes and paper receipts make it nearly impossible to produce the transparent, per-donor, per-project reports that funders demand.
How PettyCash Helps
Donor-restricted funds: Tag every expense to a specific donor or grant. Spending restrictions are enforced automatically.
Project budgets: Each project has its own budget with real-time spending visibility and remaining balance.
Donor reports: Generate one-click reports showing exactly how each donor's funds were spent.
Audit trail: Every transaction has a digital receipt, approval, and category — ready for any external audit.
Case Study Example
An NGO running 5 community projects with 3 different donors was spending 4 days per quarter preparing donor reports. Expenses were tracked in separate spreadsheets per project, making consolidation impossible. After implementing PettyCash, donor reports take 30 minutes to generate, spending restrictions are enforced automatically, and the NGO passed its first external audit with zero findings.
FAQ
Can PettyCash track donor-restricted funds?
Yes, each fund can be tagged to a specific donor or grant with spending restrictions enforced automatically.
Does it generate donor reports?
Yes, PettyCash generates detailed expense reports per donor or project showing exactly how funds were used.
Is it suitable for multi-project NGOs?
Yes, each project can have its own budget, custodian, and reporting rules with consolidated organizational views.
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