Cash Count Sheet

Count and reconcile your petty cash with denomination breakdown.

Count Details

Denomination Count

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My Company

Petty Cash Count Sheet

DenominationQuantitySubtotal
Total Counted 0.00

System Balance

0.00

Counted Amount

0.00

Variance

0.00

Counted By

Witnessed By

How to Use This Tool

  1. 1Enter company name, count date, and who is counting and witnessing.
  2. 2Enter the quantity of each bill and coin denomination found in the cash box.
  3. 3Enter the system balance — the expected petty cash amount from your records.
  4. 4Review the variance and reconciliation status, then download as PDF.

This Tool vs. Doing It Manually in Excel

With This Tool
  • ✓ Auto denomination subtotals
  • ✓ Auto variance calculation
  • ✓ Reconciliation status indicator
  • ✓ Print-ready PDF with signatures
Manual Excel
  • ✗ Manual multiplication per row
  • ✗ Manual variance formula
  • ✗ No status indicator
  • ✗ Formatting for print takes time

Frequently Asked Questions

What is a cash count sheet?

A cash count sheet is a document used to physically count and reconcile petty cash on hand against the expected system balance.

How often should I count petty cash?

Petty cash should be counted at least monthly, and ideally weekly or at every replenishment cycle.

What does variance mean?

Variance is the difference between the physical count and the system balance. A positive variance means you have more cash than expected; negative means less.

Automate Your Cash Counts

PettyCash tracks your cash balance in real-time and generates count sheets automatically — no manual counting needed.

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